This is an exciting opportunity to join a high-performing, fast-growing organization as an Executive Assistant to the CEO & Office Manager. The role sits at the heart of the business and combines executive support, business operations, and office management.

You will work directly with the CEO, supporting the delivery of strategic objectives while ensuring the office runs smoothly and professionally. This role requires someone who thrives in an agile, fast-paced, and high-pressure environment, is highly resilient, and is comfortable working with a high-expectation leader.

The Opportunity:

This role is ideal for someone looking to build a long-term career in Business Operations, Chief of Staff pathways, or Executive Support, with exposure to leadership decision-making, strategy, and company-wide execution.

Key Responsibilities

1. Executive & Senior Stakeholder Support

Provide high-level administrative and operational support to the CEO
Act as a trusted gatekeeper and liaison between the CEO and internal/external stakeholders
Handle confidential and sensitive information with absolute discretion
Support preparation for senior leadership, investor, and external stakeholder engagements

2. Schedule & Priority Management

Own and manage the CEO’s complex calendar, ensuring time is aligned to strategic priorities
Proactively anticipate conflicts, deadlines, and shifting priorities
Coordinate meetings across multiple time zones and stakeholders
Ensure the CEO is well prepared for all meetings, engagements, and travel

3. Team Coordination & Logistics

Coordinate travel logistics including flights, accommodation, visas, and ground transport
Arrange meetings, offsites, and Executive sessions, including agendas, materials, and follow-ups
Process authorised company documentation and support internal approvals
Track action items and ensure timely follow-through

4. Operations & Strategic Support

Support business operations by:
- Building and updating business development and strategy decks
- Conducting desk research (e.g., FinTech landscape, fundraising, partners, competitors)
- Assisting with investor materials and fundraising preparation
Provide ad-hoc support on high-priority initiatives tied to strategic objectives
Act as an execution partner to help move work forward quickly and accurately

5. Office & Front-of-House Management

Act as Office Manager, ensuring the office operates smoothly and professionally
Manage office suppliers, vendors, and service providers
Oversee office budgets, basic procurement, and inventory
Ensure the workspace is organised, well-equipped, and a positive environment for the team
Support internal events, team meetings, and company gatherings

What We Are Looking For

Core Attributes (Critical)

Highly organised, detail-oriented, and process-driven
Able to operate calmly and effectively in a very fast-paced, changing environment
Resilient, emotionally intelligent, and thick-skinned — comfortable working with a high-expectation CEO
Proactive self-starter who takes ownership and follows through without being chased
Strong judgment, discretion, and professionalism at all times

Required Skills & Qualifications

Experience & Skills

MBA graduate or 1–2 years’ experience in a similar Executive Assistant, Operations, or Business Support role
Strong English communication skills (written and verbal)
Comfortable working in an international and multicultural environment
Strong proficiency in:
- Google Slides / PowerPoint
- Excel
- Word / Google Docs
- Email and calendar management tools

Ability to produce high-quality documents and presentations under tight timeline

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Executive Assistant To CEO